STALLHOLDER – IMPORTANT INFORMATION YOU NEED TO KNOW

 

Dear Stallholder,

 

We are delighted to welcome you to the 2025 Richmond May Fair (RMF).  Whether you are a first-timer or seasoned stallholder, we do hope you enjoy the day and experience all the fun and excitement of being part of this wonderful community event!

 

The Fair started with a few stalls around St Mary Magdalene Church in 1970 and later expanded onto The Green.  It is now Richmond's biggest community event and an important opportunity for local charities to raise much needed funds and local businesses to advertise their wares.    We are a small group of local volunteers that have taken on the helm of running the Fair and are proud of how it has grown. We are grateful to our primary sponsors, Oscars of London and Be Richmond for their generous support.  We would also like to thank our other key sponsors: St Catherine’s School, Twickenham (Silver sponsor), Cinnamon Bazaar, Digme, Drop-In and Third Space (Bronze sponsors) and Pet People for sponsoring the Dog Show.

 

This year’s Fair programme is packed full of fun! We have nearly 200 stalls being represented on The Green and close to 100 stalls in the Craft Tent.  There is something for everyone! Old time favourites return – The Victorian Funfair, Scouts BBQ’s and lots of other yummy food and drink choices, local performances on the Performance & Entertainment stage and the ever-popular Dog Show! We do hope you have the opportunity to take some time to see it all and wish you all the best on the day!

 

Please take time to read through the following important information PRIOR to attending the fair.

 

ON THE DAY

 

PARKING & UNLOADING

Please do not arrive before 7am.   You have been allocated a 40-minute time slot in the suspended parking bays on Portland Terrace and The Green to unload goods for your stalls. 

 

You must provide us with your registration number prior to the day (email rmfcommittee@gmail.com) and print your vehicle pass including your registration number. This must be clearly displayed on your vehicle for the Traffic Marshalls to identify you / your car.

 

If you have very heavy or bulky goods you MAY be able to drive on to The Green but must speak to one of the Traffic Marshalls (who will be wearing a high-viz vest) first.  Access to The Green will not be allowed if there has been heavy rain or if you do not have a vehicle pass.

 

If access to The Green is required:-

-        Do not travel at more than 5mph;

-        Put your headlights on;

-        Use indicators appropriately to warn other drivers of your intended route; and

-        When parking to unload, ensure sufficient space for vehicles to pass.

 

Please listen to the Traffic Marshalls and be patient.   There are a significant number of stallholders and access may take time.

 

All vehicles MUST leave The Green and suspended parking bays by 9.30am and stalls to be fully set up for 10am.  No vehicle movements are permitted (unless emergency vehicles) after 10am.

 

There is a large car park at the end of Park Lane (Old Deer Park Car Park TW9 2RA) with a walkway through to The Green - a walk of about 200 yards.   The car park can also be accessed directly from the A316.  For further information please visit www.richmond.gov.uk/services/parking/car_parks

 

A tea and coffee van will be in operation from a stall by the Information Tent early in the morning.

 

PAPERWORK

-     You have submitted a copy of your Public Liability Insurance but please bring a copy, plus a food hygiene certificate and risk assessment (if relevant) so they are available for inspection, if required. 

-     Stallholders selling food or drink must display allergen notices.

 

EQUIPMENT

-     No equipment is supplied so please bring your own gazebos, tables, chairs, trolleys etc.

 

FACILITIES

-     Toilets are available on The Green, as marked on the RMF Site Map.

 

ISSUES ON THE DAY

-     Any significant issues concerning the Fair, on the day, (e.g. reporting a missing child) must be promptly reported to the Marshall located in the Information Tent (next to the Cricket Pitch).

-     RMF Volunteers will also be available throughout the day to assist you, if needed. Volunteers will be wearing a high-viz vest.

-     In an emergency, call 999.

 

SUSTAINABILITY

-     We are committed to reducing single use plastic at this event.   Please bear this in mind when considering things like carrier bags and single use cutlery, cups etc.

 

WASTE & RECYCLING

-     Stallholders should not allow waste to accumulate.

-     Stallholders should remove all waste at the end of the day and not leave it on-site or beside bins.

-     Recycling areas are marked on the RMF Site map. Please encourage visitors to use them.

-     Stallholders must remove all their equipment at the end of the day.

-     Food and organic waste MUST be removed from the site by stallholders and NOT put in any of the bins on site.

-     Broken glass must be cleared up immediately and safely disposed of.   Stallholders are also asked to clear and dispose of any litter in the vicinity of their stalls – thank you!

 

SETTING UP

-     Please ensure your stall is inside the white line markings. The front of your stall must be on the white line.

 

PACKING UP

-     Please start packing up promptly at 5pm.   Vehicles can be moved into the suspended parking bays for loading from 5pm.  Vehicle numbers of anyone trying to leave early will be noted by Traffic Marshalls.  

-     Please be extra vigilant when driving around The Green and Richmond town centre as we expect the area to remain busy with remaining visitors / pedestrians.  

-     There will be NO vehicle access onto The Green at the end of the day.